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Dues Billing and Statements

Frequently Asked Dues Questions

Q: What are the different items that are billed on a dues statement?
A: The initial dues billing has three items that are billed: The yearly membership dues which are the first items billed and are mandatory payments to remain a member in good standing. There is also an Auxiliary Dues payment that is a voluntary payment provided the member's spouse does want to participate as a member of the Auxiliary. The final item listed is the NIF Voluntary Contribution payment which is also a voluntary payment and IS NOT a tax deductible item because these funds are dedicated solely for the purposes of paying for lobbying expenses.

Q: What is the period that is covered by the Yearly Dues Fees?
A: The period that is covered by yearly dues is January 1st to December 31st of the involved year or at any point within the involved year until December 31st of that same year. For example: If you join in April of 2002 then your membership in AAPS is from April 2002 until December 31, 2002.

Q: If I join as a new member later in the year do I have to pay the full year's dues?
A: The answer depends on when you join the organization. Our yearly dues are prorated in quarterly increments over the course of a year. The amount of which you pay for membership is based on the date in which your Membership Application was received and the yearly dues were billed. The amounts are as follows: January 1st - March 31st 100% of yearly dues, April 1st - June 30th 75% of yearly dues, July 1st - September 30th 50% of yearly dues, October 1st - December 31st 25% of yearly dues.

Q: What is considered a New Member?
A. This is an individual who has never paid yearly dues to the organization at any time. These persons prior to paying their yearly dues are applicants, provided they have a Membership, Certification, or both applications on file.

Q: When will I receive a dues notice?
A: Initial yearly dues notices are mailed in October for the following year. This is done to give members adequate time to pay their yearly dues prior to the first of the year. Additional notices are sent out in December, February (with Late Fees added), and a letter informing the member of removal from good standing is sent in April if a member has not paid their yearly dues by that time.

Q: Do I have to pay my yearly dues by January 1?
A: No. We do recommend having your payment in as soon as possible, but it is not required to be in by January 1st. However dues received after January 31st are billed a late fee and in order to remain a member in good standing we must receive your yearly dues no later than March 31st of the involved year.

Q: What is a member in good standing and how does it affect me?
A: A member in good standing is one who is current with all presently owed dues for the involved year before March 31st of the involved year. Only members in good standing receive organizational mailings and information and have the ability to have their credentials verified by AAPS.

Q: What will I have to do if my membership lapses?
A: If a member lets their membership lapse then they will have to pay all outstanding dues, late fees, and reinstatement fees up through the current year prior to their membership being reinstated.

Q: What are the Auxiliary Dues?
A: Auxiliary dues are used mostly for Nursing Scholarships that are offered by the Auxiliary every year. The dues are also utilized to help the organization pay for various social events held at AAPS meetings. These dues are totally voluntary and are not mandatory payments for a member to remain in good standing.

Q: What is the NIF Voluntary Item?
A: The National Initiative Fund (NIF) was started in 2002 to help offset growing expenses with regard to lobbying efforts being conducted in various states. This is a completely voluntary contribution that is not tax deductible due to the fact that all funds given with regard to this contribution go to various state lobbying efforts. The amount listed on the bill is only a suggested amount and anything contributed is greatly appreciated.

Q: What are late fees and reinstatement fees and when are they charged?
A: Late and reinstatement fees are fees that are added at certain points in the billing year for persons who have not yet renewed their membership in the organization. Late Fees are billed to members who have not paid their yearly dues before January 31st of the involved year. Reinstatement fees are billed to members who have not paid their yearly dues by March 31st and are no longer a member in good standing. Both fees are mandatory payments once they are billed to the member.

Q: How can I pay my yearly dues?
A: There are various ways that yearly dues can be paid. We accept checks, money orders, Visa, MasterCard, and American Express.

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Dues Statement

NOTE: All Fee Pricing is subject to change prior to yearly billing cycles starting. This diagram is only for reference and description purposes. It should not be used at any time to determine the current dues amount owed. In order to determine this amount please reference the actual dues invoice or call AAPS directly for the amount.

1. Organizational Address/Return Address.

2. Invoice Reminder Number.

3. Member ID Number and Member Type.

4. Yearly Dues Fee (Mandatory Fee to remain a "Member in Good Standing").

5. Auxiliary Dues Fee (Optional Payment).

6. National Initiative Fund (NIF) Contribution (Optional Payment). This line item will not appear on billing statements mailed after February 1st of the given billing year

7. Dues Late Fee (Mandatory Fee Payment for Dues Paid after January 31st of the involved year. This amount will not appear on dues statement until after January 31st of the involved year.)

8. Reinstatement Fee (Mandatory Fee Payment for Dues Paid after March 31st of the involved year. This amount will not appear on dues statement until after March 31st of the involved year.)

9. Total amount billed including both mandatory and optional fees.

10. Member mailing address. This is the preferred mailing address as noted by the member. If this address is incorrect please place correct address in area # 17 on the remittance stub.

11. Involved year and purpose of invoice.

12. Terms of payment.

13. General information area.

14. Dues Payment/Fee schedule.

15. Lobbying funds disclaimer.

16. Remittance Stub. (Ensure to return with dues payment to ensure proper credit of payment)

17. E-mail Address. If your e-mail address is new or updated please note in this area.

18. Change of address area. If address in area # 9 is incorrect please note corrections or proper/preferred address in this area. Note: All items sent from the AAPS to the member will be sent to this address.

19. Verification Statement.

20. Signature and Date. This is signature verification for the statement in area # 18.

Still have questions? Please use the AAPS Contact Us and select "Dues" for your area of interest and all questions will be directed to the AAPS Director of Finance and Operations.

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